2020-06-27-planning-meeting.md

2020-06-27 Our Networks Planning Call

📅 Date: Sat, Jul 27, 2020 @ 12:00-13:30 ET
🙋 Participation: jitsi.hypha.coop/ournetworks and calendar
📓 Notes: https://hackmd.io/thUKLLPMQSan3mRo2d6bGA?edit
👪 Attendance:

• garry
• mauve
• sarah
• dc

Agenda

• Previous Business
  • In GitHub!
• Standing Business
  • Run through "In Progress"
  • Run through "Calendar Deadlines"
• Discussion
  • Budget
  • Notifying speakers
  • Experiential compontent
  • Conference tools
  • A/V, Volunteering needs

Notes

• Budget
  • https://docs.google.com/spreadsheets/d/1uonus1OS54kM7fZaHSbM-cWYFLdOMpVsoMe_YjY-1S0/edit#gid=0
  • $minimum $2600
• Reviewing that last submission
  • reviewed
• Notifying speakers
  • Notes in github!
  • #32
  • Want to use the form
  • Two pathways:
    • clarifications / acceptance -> form
    • revisions. (if response positively then acceptance -> form flow)
• Keynotes?
  • https://docs.google.com/document/d/1FrcVy0MdIH6vW_Tx0HbEu42uWP2d2QLH88M6QjStG8g/edit
  • Support for invited keynote speaker, broader range! propose stuff!
    • #todo discuss async
  • Concerns for a panel sesh:
    • reservations round a panel
    • scheduling
• Experiential compontent
  • traitional "sign up"
  • 2-3 facilitated sessions?
    • during conference is fine
  • Needs:
    • video conf platforming breakoutrooms
    • "breadcrumbs" throughout conference
    • leaked audio files
    • using our social media -- additional social media acct?
    • Conf schedule updates? In common area spaces?
    • Some easter egg on website
      • "we can put a question on the speakers signup "are you willing to share easter eggs for the conference arg"
      • "sharing an easter egg might include: an accidental slide with an image on it "oops, don't know how that got in there, etc"
      • Use our planning github?
  • considerations:
    • onboarding people midway? keeping people involved
  • two factions
    • Sahara -- GAFA / FAANG
      • "what if we announce that we've refused a sponsorship offer from sahara corp because they're not values aligned lol"
    • Aux -- "resistance"
    • #todo what is the backstory?
      • can be involved in making it together to the amt we want
  • Collaboration
    • Google Doc make! email gmail :)))
    • #todo
  • Deliverables (fallback of all digital)
    • Bookmark -- lasercutting? (Aux)
    • RFID cards e.g. https://www.ebay.com/itm/THONSEN-13-56MHz-MIFARE-Classic-1K-RFID-Smart-Cards-ISO14443A-Blank-RFID-Hotel-K/353069547979?hash=item523495c1cb:g:Ot0AAOSw4A9esgFO
      • #todo verify these will work?
• Conference tools
  • #agreed: BBB, Mozilla Hubs
    • #todo
• A/V, Volunteering needs
  • former team for A/V --> BBB deep insight
  • imagining ~100 "main sesh" (sarah experience 10 in 200 person)
    • 1 volunteer per for moderation -- just looking at chat, kicking folks
    • 1 intro / hosting
    • 1 MCing
    • X??? recording?
    • dc: fear of distraction?
  • 3 tiers of Moderation
    1. moderator orga/vol there for duration
       • "staffed"
    2. are tools for moderation, but "unmoderated hours"
       • someone periodically checks in
       • any component shared with presenter?
    3. thing that we can't moderate at all (self-hosted)
       • e.g., works self-hosted off site
  • orientation session
  • #todo a/v dc can do the first email there...
    • maybe mauve?
  • #todo volunteer
    • maybe sarah?
    • start with emailing last vol's
• Small tasks:
  • #todo garry twitter image
  • #todo garry artwork repo PDFs...
  • #todo dc resend pw

TODOs

[Move to/Update project issues from this list]